Privacy Policy

The data controller for Regumatrix is the operator of this service, reachable via our contact form. Where GDPR applies, you have the rights set out in Section 9 below.

We collect only what is necessary to provide the service. The table below summarises each category.

We do not collect sensitive personal data (Article 9 GDPR categories) and we do not use your AI system descriptions for any purpose other than generating your compliance analysis and storing it in your History.

• To create and manage your account.
• To run compliance analyses against the EU AI Act corpus and return structured results.
• To store your analysis history so you can revisit and export past results.
• To manage your credit balance.
• To send transactional emails (e.g. account-related notices). We do not send unsolicited marketing email.
• To measure aggregate usage (page views, feature adoption) using anonymised analytics so we can improve the product.
• To detect and prevent abuse, fraud, or unauthorised access.

For each processing activity we rely on one of the following legal bases under Article 6 GDPR:

• Performance of a contract (Art. 6(1)(b)): Providing the analysis service, storing history, and maintaining credit balances.
• Legitimate interests (Art. 6(1)(f)): Security logging (truncated IPs, error logs) and aggregate analytics where consent is not obtained via cookie preferences. Our legitimate interest is to protect the service and understand product usage. We have assessed that these interests are not overridden by your rights.
• Consent (Art. 6(1)(a)): Analytics cookies placed by our analytics provider. You can withdraw consent at any time via the cookie preferences button on our website.

We share personal data with the following sub-processors strictly for the purpose of providing the service. All sub-processors are bound by data processing agreements.

We do not sell your personal data to third parties. We do not share your AI system descriptions or analysis results with any third party except the AI generation provider named above, which processes them solely to generate your analysis.

We use privacy-friendly, cookieless page-view analytics to understand how the product is used — which pages are visited, how users navigate the analysis flow, and where sessions end. This data is aggregated and anonymised prior to storage; we cannot identify individual users from it.

If our analytics implementation uses cookies (first-party or third-party), it will only activate after you accept analytics cookies via the cookie consent banner. You can withdraw consent at any time via the cookie preferences button (bottom-left of the site).

Analytics data is retained for up to 26 months and is never shared with advertising networks.

We use a minimal set of cookies. The table below describes each type.

You can manage your cookie preferences at any time using the cookie settings button on the bottom-left of every marketing page, or by clearing cookies in your browser settings.

We retain personal data only for as long as necessary for the purpose it was collected and to comply with applicable legal obligations. When you delete your account, all associated personal data (account details, analysis history, credit records) is deleted within 30 days, except financial transaction records which we retain for 7 years as required by law.

You can delete individual analyses at any time from your History page without closing your account.

Under GDPR you have the following rights regarding your personal data. To exercise any right, use our contact form. We will respond within 30 days.

• Access (Art. 15): Request a copy of the personal data we hold about you.
• Rectification (Art. 16): Ask us to correct inaccurate data.
• Erasure (Art. 17): Ask us to delete your data ("right to be forgotten"), subject to legal retention obligations.
• Restriction (Art. 18): Ask us to restrict processing while a dispute is pending.
• Portability (Art. 20): Receive your data in a structured, machine-readable format.
• Object (Art. 21): Object to processing based on legitimate interests, including profiling.
• Withdraw consent (Art. 7(3)): Where processing is based on consent (e.g. analytics cookies), withdraw at any time via cookie preferences. Withdrawal does not affect prior lawful processing.
• Lodge a complaint: You have the right to lodge a complaint with the Italian Supervisory Authority (Garante per la Protezione dei Dati Personali) at www.garanteprivacy.it, or with the supervisory authority in your EU member state.

Some of our sub-processors are based outside the European Economic Area (EEA), specifically in the United States. Where transfers occur, we rely on one or more of the following safeguards:

• EU Standard Contractual Clauses (SCCs) — Commission Decision 2021/914.
• EU–US Data Privacy Framework (DPF) — for providers certified under the DPF.

You can request a copy of the relevant safeguards by contacting us at the address in Section 14.

We implement technical and organisational measures appropriate to the risk including:

• TLS encryption in transit for all data.
• Encrypted storage provided by Supabase (AES-256 at rest).
• Row-level security: each user can only access their own analyses.
• Authentication delegated to Clerk, a dedicated identity provider with MFA support.
• Access to production infrastructure is limited to authorised personnel only.

No method of transmission over the internet is 100% secure. If you believe your account has been compromised, contact us immediately via our contact form.

The service is not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.

We may update this Privacy Policy. Material changes will be notified by updating the effective date above and, where appropriate, by email to registered users. Continued use of the service after the effective date constitutes acceptance of the updated policy.

For any questions about this policy or to exercise a data right, contact us at:

Contact form →

Lead supervisory authority: Garante per la Protezione dei Dati Personali, Piazza Venezia 11, 00187 Rome, Italy.
www.garanteprivacy.it